Everyday examples of how we can automate and digitize your signing workflow together
Public Notaries
Public Notaries
Automate the signing of official documents, eliminating delays and complexities. Provide clients with a fast, secure, and remote process, bringing technology to notary services.
Businesses
Automate Purchase and Sales Contracts
Streamline your purchase and sales contract management, reducing bureaucracy and accelerating negotiations. Ensure your business operates at maximum speed, without delays in signing critical documents.
Financial Institutions
Fast Approvals and Signatures for Credit Contracts
Streamlining credit and leasing contract signing has never been easier. Provide your customers with a quick and secure experience, minimizing wait times for document approvals.
Insurance Companies
Electronic management of contracts and guarantees
Simplify the signing of insurance policies and guarantees for clients. Save time and ensure a seamless experience by digitizing the approval and management processes of insurance documents.
Real Estate
Fast and Secure Contract Signing for Sales and Rentals
Eliminate delays in the real estate process. Whether you're renting or buying, documents can be signed quickly and securely without the need for in-person meetings, accelerating the closing process.
Startups and SMEs
Automation of HR documents and partner contracts
Increase your business efficiency with electronic signatures for employment contracts and commercial agreements. Document management becomes easier and faster, allowing you to focus on business development.
Practical functionalities
Trust your signature
Complete signing workflow
Simple Electronic Signatures
A straightforward signing process based on minimal identification and used for low-risk transactions. Implementation: Capture of a signature using a "click-to-sign" method.
Advanced Electronic Signatures
Strong user authentication and protection against document tampering.
Qualified Electronic Signatures
Compliant with eIDAS, legally recognized signatures throughout the EU. Implementation: User identity validation using PKI (CertSign), encryption of signed documents. The advanced signature is recorded on a blockchain for traceability and immutable integrity.
Uploading and Organization
Documents can be uploaded from various sources (Google Drive, Dropbox, OneDrive, local). Permission and access management for documents (roles and hierarchies). Technology: APIs for integration with cloud storage services, PostgreSQL/MongoDB databases for document storage.
Versions and History
Maintaining a history of all document versions before and after signing.
Technology: Managing changes in the database and recording them on the blockchain.
Sequential Signing
Signatories are notified and sign the document in a predetermined order. Technology: The workflow logic is managed on the backend, with automated notifications to signatories
Parallel Signing
Multiple signatories can sign a document simultaneously. Technology: Parallel processing is implemented in backend processes, managing multiple signatures at once.
Custom Approval Workflows
Creation of complex approval and signing workflows. Technology: An interface for defining workflows with rule-based conditions.
Notifications and Reminders
Users are notified via email or SMS to sign documents on time. Technology: Notification services (e.g., SendGrid, Twilio)
Audit Trail
Maintaining a complete history of actions (who, when, what was signed or approved). Technology: Recording each action on a blockchain for complete traceability and transparency.
Two-Factor Authentication (2FA):
Improving security through multi-factor authentication. Technology: Integration with 2FA solutions (Google Authenticator, SMS).
Digital Identification:
Implementation of video solutions for signer identification. Technology: Video APIs from CertSign partner for real-time video verification.
PKI and Digital Certificates:
Managing digital certificates through CertSign infrastructure. Technology: Storage and management of cryptographic keys and signatures in the backend.
Document Immutability:
Once signed, documents cannot be modified without being recorded on the blockchain. Technology: Hashing and automated timestamping on the blockchain with each signature.
Audit and Traceability:
The blockchain will provide a complete history of document changes and transactions. Technology: Smart contracts and blockchain nodes for recording each change.
End-to-End Encryption:
All data and documents are encrypted both in transit and at rest. Technology: TLS and AES-256 for encryption.
Access Control:
Management of access rights for users and signatories. Technology: Role-based access control (RBAC) implemented in backend.
GDPR Compliance:
Adherence to GDPR regulations through user data control and the ability to delete data upon request. Technology: Data flow controls and data management requests in backend.
Security Logs:
All actions are recorded for auditing and security analysis. Technology: Logs stored and analyzed using monitoring tools such as the ELK Stack (Elasticsearch, Logstash, Kibana).
Features:
Automated email and SMS notifications to users when a signature is required or when a document is fully signed.
Technologies:
Frontend: Management of notification settings. Backend: Implementation of a notification module using external email and SMS sending services (SendGrid, Twilio).
Performance
Why SmartSignature?
Efficient integration with any company's solutions and ensures compliance with legislation.
Customization and Scalability
Flexible adaptation to business needs, with unlimited expansion possibilities
Integration and continuous development
Event notification system, messages, and user interactions
Uptime and stability
Advanced platform security system and optional blockchain system for processes and workflows
Data security
Data security and protection according to international standards, ensuring confidentiality and integrity
Smart data processing
Data processing through completion, supplementation, and validation according to defined schemas
Trainings and resources
Traceability of actions, processes, and unlimited archive for logs and data structures
In accordance with the current legislation
Automation of the interaction process with the government platform
Customer Support and Management
We offer a simple way to manage customer interactions and resolve requests quickly.
Prices do not include VAT and are calculated at the Euro exchange rate on the day of invoicing. Prices are promotional and only valid for the year 2024-2025.
